AUTHOR GUIDELINES 

East Asian Archives of Psychiatry is the official peer-reviewed publication of the Hong Kong College of Psychiatrists. It is one of the few English psychiatric journals in Asia. The journal publishes mental health research from Asian countries and other parts of the world.

Manuscript submission

All manuscripts should be sent to the Chief Editor by email attachments to This email address is being protected from spambots. You need JavaScript enabled to view it.. Subsequent correspondence between the EAAP and authors will, as far as possible, be conducted via emails.

Duplicate submission and redundant publication

Manuscripts are considered with the understanding that they are submitted solely to the EAAP and have not been published elsewhere previously either in print or electronic format, and are not under consideration by another publication or electronic medium.

A redundant publication is a paper that overlaps substantially with one already published. When submitting a paper, authors should make a full statement to the Chief Editor about all submissions and previous reports that may be regarded as a redundant publication of the same or similar work. In case of doubt, submit copies of material that has been previously published or is currently being considered elsewhere at the time of manuscript submission. If a redundant publication is attempted without such notification, authors should expect editorial action to be taken; at the least, rejection of the manuscript.

Conditions

Submission of an article for publication implies the transfer of the copyright from the authors to the Hong Kong College of Psychiatrists upon acceptance. Authors will be requested to sign a copyright assignment when a paper is accepted for publication. The final decision of the acceptance rests with the Chief Editor. Authors are responsible for all statements made in their papers. All accepted papers become the permanent property of the Hong Kong College of Psychiatrists and cannot be published elsewhere without written permission from the College. The principal author must ensure that all co-authors listed agree to the submission of the paper. Any written or illustrative materials already published elsewhere must be duly acknowledged and accompanied by the written consent of the copyright owner.

A summary or full text of the published papers may also be published in the Journal’s website <http://www.easap.asia>, which allows free access by all browsers, as well as in any other format or language, for free or for charged access as determined by the College.

Manuscript categories

Original articles

These include controlled trials, interventional studies, studies of screening and diagnostic tests, outcome studies, cost-effectiveness analyses, and large-scale epidemiological studies. Each manuscript should clearly state an objective; the design and methodology; the essential features of any interventions; the main outcome measures; the main results of the study; a discussion placing the results in the context of published literature; and the conclusions which can be drawn based on the study. The text should not exceed 4000 words, with a maximum of 4 tables and 2 figures, and rederences not more than 40. 

For randomised controlled trials, The EAAP requires authors to submit a completed checklist and flowchart in accordance with the appropriate CONSORT guidelines. The registration details of the trial and a flow chart illustrating the progress of participants through the trial (CONSORT diagram) must be included in the submitted manuscript.

Review articles

Reviews are systematic critical assessments of literature and data sources pertaining to clinical topics, emphasising factors such as causes, diagnosis, prognosis, therapy, or prevention. The text should not exceed 5000 words, with a maximum of 4 tables and 2 figures and references not more than 80. 

All articles and data sources reviewed should include information about the specific type of study or analysis, population, intervention, exposure, and test or outcomes. All articles and data sources should be selected systematically for inclusion in the review and critically evaluated, and the selection process should also be described in the paper.

Case reports

Case reports should provide appropriate clinical information including year, month, and place of presentation. An abstract is not required. The text should not exceed 1000 words' the number of tables, figures, or both should be more than two, and reference should not be more than 5. 

Editorials

Editorials are invited contributions on papers published elsewhere in the journal.

Commentaries

Commentaries are on issues of current concern. These should have an emphasis on an area of controversy or difficulty, whether in diagnosis, treatment, broader aspects of management or conceptualisation. Commentaries are usually solicited by the editors, but unsolicited material will also be considered, provided that the authors send a pre-submission inquiry to the Editorial Office first. Pre-submission inquiry should include contact information of the authors, with a summary of the article. Length should not exceed 1200 words; tables, figures are allowed only exceptionally; references should not be more than 20.

Letters to the Editor

Letters discussing a recent article in the EAAP are welcome and should be sent to the Editorial Office by email (This email address is being protected from spambots. You need JavaScript enabled to view it.). Letters that do not refer to an EAAP article may also be considered. The text should not exceed 1200 words, have no more than one figure or table, and five references. 

Criteria for manuscripts

Manuscripts submitted to the EAAP should meet the following criteria: the content is original; the writing is clear; the study methods are appropriate; the data are valid; the conclusions are reasonable and supported by the data; the information is important; and the topic has general psychiatric interest. Manuscripts will be accepted only if both their contents and style meet the standards required by the EAAP. Authors are advised to keep papers as brief as possible.

Authors should also note that they should not submit companion papers. Authors should make every effort to submit a single, independent manuscript that does not depend on any other study for acceptance.

Authorship information

Designate one corresponding author and provide a complete address, telephone and fax numbers, and e-mail address. Authors may add a publishable footnote explaining the order of the authorship.

Group authorship

If authorship is attributed to a group (either solely or in addition to one or more individual authors), all members of the group must meet the full criteria and requirements for authorship described in the following paragraphs. One or more authors may take responsibility ‘for’ a group, in which case the other group members are not authors, but may be listed in an acknowledgement.

Financial support and conflicts of interest
The author must disclose financial or material support received for the study (e.g., drug company) or any conflicts of interest in the ‘Acknowledgement’ section on the title page. Authors may refer to the <Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Ethical Considerations in the Conduct and Reporting of Research: Conflicts of Interest> for guidance on disclosing all financial and personal relationships that might bias their work: http://www.icmje.org. Should the manuscript be accepted for publication following peer review, the disclosure information will be published in the Journal.

Authorship requirements

When the EAAP accepts a paper for publication, authors will be asked to sign statements on (1) authorship responsibility, (2) financial disclosure, and (3) copyright transfer. Each of the statements must be read and signed by all authors.

Authorship criteria and responsibility—All authors must meet the following criteria: to have participated sufficiently in the work to take public responsibility for the content; to have made substantial contributions to the conception and design, and the analysis and interpretation of the data (where applicable); to have made substantial contributions to the writing or revision of the manuscript; and to have reviewed the final version of the submitted manuscript and approved it for publication. Authors will be asked to certify that the manuscript represents valid work and that neither the manuscript nor one with substantially similar content under their authorship has been published or is being considered for publication elsewhere, except as described in an attachment. If requested, authors shall provide the data on which the manuscript is based for examination by the editors or their assignees.

Copyright transfer—In consideration of the action of the EAAP in reviewing and editing a submission, the author/s will transfer, assign, or otherwise convey all copyright ownership to the HKCPsych in the event that such work is published by the EAAP.

Acknowledgements

Research or project support should be stated here. Only persons who have made substantial contributions but who do not fulfill the authorship criteria should be acknowledged. The corresponding author is responsible for obtaining written permission to use any copyrighted text or illustrations. Permission is required irrespective of authorship or publisher, except for documents in the public domain. Conflicts of interest should be stated.

Editorial review and processing peer review

Each paper submitted for publication will be assessed by 2 independent reviewers. Identities of authors and peer reviewers are kept confidential; reviewers are required to disclose any conflicts of interest. Reviewers are asked to return the manuscript promptly if they are unable to review the manuscript, and an alternative reviewer is sought. Additional and statistical review may be performed at the discretion of the Editorial Board. The final publication decision lies with the Editorial Board. 

Reviewers are asked to make comments on the scientific content and style of the paper, to make statistical and methodological appraisals, and to comment on the appropriateness of the discussion and conclusions. When appropriate, a manuscript will be reviewed by a member of the statistical review board to specifically appraise the statistical content. Furthermore, the EAAP reserves the right to send a paper for a further round of peer review if necessary; the EAAP uses a tie-breaker referee system.

The final decision rests with the Chief Editor. Please note that during holiday seasons, the peer review process may take longer than usual.

Rejected manuscripts

Authors of rejected manuscripts will be sent a letter via email.

Manuscripts requiring revisions must be returned to the Editorial Office within the prescribed time. If manuscripts are not returned by the prescribed time, they will be treated as being withdrawn by the authors and subsequent return may be rejected or treated as new submissions, at the discretion of the Chief Editor.

Editing

The final version of an accepted manuscript should be supplied as electronic file(s) to the Editorial Office for editing. The author(s) should keep a copy of the entire contents of the manuscript. Manuscripts undergo technical and copy-editing according to EAAP style and are sent to the authors for approval prior to publication as a page proof. Two to three days are usually given to authors to proofread their papers, answer any queries, and make any changes. Only minimal changes will be allowed; substantial changes will be charged for, and the addition of new material may require another round of peer review. Authors are responsible for all statements made in their work, including changes made by the copy editor and authorised by the corresponding author.

Reprints

Reprints may be purchased in lots of 50.

 


Manuscript preparation

(1) Authors should refer to a current issue of the EAAP and to the uniform requirements for manuscripts submitted to biomedical journals for guidance on style. All papers should be written in English, and the spelling should be in British form (eg anaemia, physiological) and conform to the Concise Oxford Dictionary of Current English Usage.

(2) Submit all elements of the manuscript (refer to Arrangement below) by email attachments to This email address is being protected from spambots. You need JavaScript enabled to view it. , together with a separate covering letter (by fax or email attachment) with the statements indicated in (2) below and signed by ALL the authors. The total file size should not exceed 20 MB.

(3) Authors must declare, and submit copies of, any manuscripts in preparation or submitted elsewhere that are closely related to the manuscript to be considered. The manuscript should be accompanied by the following statements, signed by ALL the authors:

"No work resembling the enclosed article has been published or is being submitted for publication elsewhere. We certify that we have each made a substantial contribution so as to qualify for authorship and that we have approved the contents. We have disclosed all financial support for our work and other potential conflicts of interest."

(4) Use Système International (SI) measurements only, except when ‘Dual report’ is indicated in the SI unit conversion table.

(5) Use generic names of drugs, unless the specific trade name of a drug used is directly relevant to the discussion. When generic names are not available, brand names which take an initial capital can be used. In original articles, the maker of the study drug must be given.

(6) Do not use abbreviations in the title or abstract and limit their use in the text. Standard abbreviations may be used and should be defined on first mention in the text unless they are the standard units of measurement. In general, terms should not be abbreviated unless they are used repeatedly and the abbreviation is helpful to the reader.

Cover letter

Cover letter with the statements should be signed by all the corresponding author. Please send the cover letter to EAAP by e-mail.

Title page

The title page should include the following:
• the title of the paper
• the full names, professional qualifications, and current affiliations of all authors
• the full name and mailing address, email address, telephone number, and fax number of the author to whom correspondence and requests for reprints should be sent
• an ‘Acknowledgement’ section stating sources of financial support and conflicts of interest, and acknowledging individuals who are not involved researchers or writers
• a running title of not more than 45 characters.

Abstract

The second page should be a summary of the article (maximum, 200 words) prepared in a structured format, with the headings ‘Objective(s)’, ‘Participants and Methods’, ‘Results’, and ‘Conclusion(s)’.

Key Words  
No more than 5 key words or short phrases should be provided for indexing and referencing purposes. These should be Medical Subject Headings <www. nlm.nih.gov/mesh>.

Introduction

The rationale for the study should be summarised and pertinent background materials outlined. The Introduction should not include findings or conclusions.

Methods

These should be described in sufficient detail to leave the reader in no doubt as to how the results are derived.

Results

These should be presented in logical sequence in the text, tables, and illustrations; repetitive presentation of the same data in different forms should be avoided. This section should not include material appropriate to the Discussion. Results must be statistically analysed where appropriate, and the statistical guidelines of the International Committee of Medical Journal Editors should be followed.

Discussion/Conclusions

Data given in the Results section should not be repeated here. This section should consider the results in relation to any hypothesis/es advanced in the Introduction. This may include an evaluation of methodology and of the relationship of new information to the existing body of knowledge in that field. Conclusions should be incorporated into the final paragraph and should be commensurate with—and completely supported by—data in the text.

Tables and Figures
Abbreviations should not appear in the title or abstract, and their use in the text should be limited. Abbreviations should be defined at the first mention in the text unless they are standard units of measurement. Système International (SI) measurements should be used for all laboratory values. Generic drug names must be used unless the specific trade name of a study drug is directly relevant to the discussion. Tables and Figures must be cited in the text in numerical order. When symbols, arrows, numbers, or letters are used to identify part of an illustration, each one should be identified and clearly explained in the legend. Electronic figures should be in separate files of at least 350 dpi; hard copies should be 12.5 cm x 8.5 cm (3R) and bear an adhesive label on the reverse with the following information: Figure number, top of the illustration, and principal author’s name. Reproduction of colour illustrations will be charged to the author. Abbreviations should be avoided in Tables and Figure legends. If abbreviations are necessary, they must be explained in a footnote. Footnotes for Figures and Tables must use the following symbols, in this order: *, †, ‡, §, ||, ¶, **, ††, ‡‡, §§, ||||, ¶¶

References

References should be cited in the text as superscript numbers, and listed in the order of their appearance in the text. Do not list the reference list alphabetically. It is the author’s responsibility to ensure that all citations are accurate, and that all references have been cited in the text. The format of citing references in the Uniform requirements for manuscripts submitted to biomedical journals: writing and editing for biomedical publication is to be used in the Journal. For example:
Standard journal article:
Yu YW, Chung KH, Lee YK, Lam WC, Yiu MG. Prevalence of maternal affective disorders in Chinese mothers of preschool children with autism spectrum disorders. East Asian Arch Psychiatry 2016;26:121-8.
Chapter in a book:
Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995:465-78.Journal titles should be abbreviated according to the style used in the List of journals indexed in Index Medicus, published annually by the United States National Library of Medicine <www.nlm.nih.gov>.

Contact Us

Editorial Assistant

East Asian Archives of Psychiatry
c/o Room 906,Hong Kong Academy of  Medicine Jockey Club Building,
99 Wong Chuk Hang Road, Aberdeen,   
Hong Kong, China.
Tel (852)2871- 8776; Fax (852)2870- 1391
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

banner171209v1
View My Stats